Instructions for Creating a Cloud-Based Data Collection Form
If you currently do not have a Gmail Account, go to mail.google.com and select Create Account. Follow
the instructions to create your account. Once you have Gmail, open it and then click on the Apps
button in the top right corner. Select Drive, which is where all your Google Docs will be stored. After
you click on Drive, you may see a notice to install Google Drive at the bottom. If so go ahead and
install it.
In Drive, you have several options. You can first create a folder and then create your documents within
the folder. Or you can create a folder later and move your docs to the folder. For this assignment,
simply click Create > More > Google Forms.
Instructions for Creating a Cloud-Based Data Collection Form
Type the name of your form, with a description below (if needed).
To add a color or theme to an existing form:
1. Click the Color palette icon .
2. Choose a color for your form. Or, to add a theme, you can click the Image icon and add an
existing theme to your form from Google+. Your new theme will automatically be applied and
you can continue editing your form.
After creating your form, you are ready to start adding the questions or survey items. Type the name of
your first question, which should be First and Last Name (or a unique ID for participants). Click where
indicated to open the Question Type menu and select Short Answer, as this is a text question.
Instructions for Creating a Cloud-Based Data Collection Form
Continue to create different types of questions by clicking the plus button to add a question, then
select different types of questions. You should have a minimum of five different types.
For Multiple Choice, Check Boxes, or Dropdown questions, you may need to Add Other so
respondents can enter a choice that is not in the list.
Continue to add questions, until you have entered the required items listed on the rubric. You may
develop your own questions or use those from an existing survey/questionnaire. Follow the
instructions below to add questions, sections, and images and/or modify your form:
Add a question
1. Open a form.
Instructions for Creating a Cloud-Based Data Collection Form
2. Click Add .
3. Next to the question title, choose one of the following question types:
? Short answer : Text box for short answers
? Paragraph : Text box for long answers
? Multiple choice : Select only one option
? Checkbox : Select multiple options
? Dropdown : People can choose an answer from a menu.
? Linear scale : People can rank something along a scale of numbers.
? Multiple choice grid : People can choose points on a grid.
? Date : Calendar with a date picker
? Time
4. Type the possible responses to your question. If you want to prevent respondents from leaving a
question blank, toggle Required from Off to On.
Add a section
1. Open a form.
2. Click New Section .
3. Title the new section.
Note: Sections can make your form easier to read and complete.
Add an image or video
1. Open a form.
2. To add an image, click Add Image . To add a video, click add Video .
3. Choose your image or video and click Select.
Note: Images and videos in forms cant be attached to form questions.
Edit an item
To edit a question, header, or description in your form, click the text you want to change and make
your edits.
Duplicate an item
Questions or images
1. Click a question or image.
2. Click Duplicate .
Create Sections
1. Click a section header.
2. Click More .
3. Click Duplicate section.
Instructions for Creating a Cloud-Based Data Collection Form
Delete an item
1. Click a question or image.
2. Click Remove .
Delete a Section
1. Click a section header.
2. Click More .
3. Click Delete section.
To obtain the link you need to submit in the assignment section, you will first need to set permission
levels that will allow the instructor access. Click on More at the top right of your form. Then choose
Add Collaborators:
Next to Private Only you can access click the Change link and select Anyone with the Link.
The link at the top of this box is only for collaborators, as it allows them to edit your form. When you
want to send this form out for others to complete for a survey, click the Preview Button.
Instructions for Creating a Cloud-Based Data Collection Form
Copy the URL in the address bar at the top. Notice the link now ends in ViewForm, not Edit:
This is the link you will need to submit for your assignment. Test your form by using this link and
completing the form. To view your response, use the instructions below:
View the summary of responses
1. Open a form in Google Forms.
2. At the top of the form, click RESPONSES.
3. Click SUMMARY.
View individual responses
1. Open a form in Google Forms.
2. At the top of the form, click RESPONSES.
3. Click INDIVIDUAL.
4. To move between responses, click Previous respondent or Next respondent.
View responses in a spreadsheet
1. Open a form in Google Forms.
2. At the top of the form, click RESPONSES.
3. To view the responses in a spreadsheet, click Spreadsheet . The spreadsheet will open.
Download responses as a CSV file
1. Open a form in Google Forms.
2. At the top of the form, click RESPONSES.
3. Click More > Download responses (.csv).