Tables Unit, beginning on page TA 8, Starting on page 82. (COURSE BOOK ATTACHED)A.Follow instructions on page TA 8 to create Assignment #TA-2.B.Follow instructions on pages TA-9 through TA-11 to complete Assignment #TA-3.C.Reminder: Insert your information in the Header of each document.
course_book.pdf
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Nuts ‘n Bolts of Formatting
Using Microsoft Word 2016
It Doesn’t Get Any Easier!
By
Barbara Grace Ellsworth
Mesa Community College
Mesa, Arizona
Nuts ‘n Bolts of Formatting
By
Barbara Grace Ellsworth
Mesa Community College
Mesa, Arizona
Copyright © 2016 ver. 0316
ELLSWORTH PUBLISHING COMPANY
Chandler, Arizona
ALL RIGHTS RESERVED
Copyright terms of usage:
Users are defined as current instructors at a public education facility and their students. No part
of this book may be used with or combined with products not copyrighted by Ellsworth
Publishing Company (EPC).
Permission is granted to current users of EPC products to: (1) Print and/or duplicate this book
for use in a public education institution, and (2) share this book in electronic format via school
network; so long as the for profit terms of usage are not violated. For Profit terms of usage:
Permission is not granted to use this book or resell/repackage this book in any manner that is to
be re-sold (i.e. bookstore sales) without the express written permission of EPC.
For information, contact:
Ellsworth Publishing Company
P. O. Box 6727
Chandler, AZ 85246
Fax: (480) 963-4502
www.EllsworthPublishing.com
COURSE DESCRIPTION
STEP-BY-STEP INSTRUCTIONS
This course is self-paced (step-by-step) with lots of illustrations. It is very easy for students to follow
on their own. The directions were checked on MS Word 2016. The information follows the latest
FBLA-PBL Format Guide; it is used by the largest business student organization in competitions and is
taught in schools. The sections are designed so the teacher can select from the following: (Check the
Table of Contents for a complete description.)
♦
Basic Word Concepts (Includes information students will need for several units, such as how
to open an MS Word document, how to save, how to exit MS Word, how to open a saved document, how to enter your name and assignment number in the header, etc.)
♦
Fax Applications (Creating Faxes and using fax templates)
♦
Interoffice Memos (including Memo Wizards)
♦
Business Letters (Block, Open Punctuation, Subject line, Bullets, Reference Initials, Enclosures, c, 2-Page letter headings, and special software program developed by Ellsworth Publishing Company to help students learn the 2-digit state/possession codes from the
Official
United States Postal Services State/Province Abbreviations list)
♦
Proofreader’s Marks (Common proofreading marks useful in any editing project)
♦
Tables (Using AutoFit, AutoFormat, Centering vertically and horizontally, Removing gridlines)
♦
Bound and Unbound Business Reports (Creating the Table of Contents, Internal
tions, Endnotes, Reference page, Indenting a quote, Page numbering all but 1st page.)
♦
Simple Mail Merge (Using Mail Merge templates, Merging and printing)
♦
Itineraries (Creating Itineraries using tab stops and hanging indents)
♦
Agendas, Minutes & News Releases (Formats)
♦
Outlines (Create outlines with Left and Right Aligning Roman Numerals)
♦
Creating Flyers with Clip Art (Apply special text effects, Insert art or pictures, Use shading
in a paragraph, Create a page border, Bold/Italicize/Underline text. Use bullets.)
♦
Job Search Skills (Networking, Scannable Resumes, Cover Letters, Interviewing,
ences, The After-Interview Follow-up Letter, and Why People Don’t Get Hired)
Cita-
Refer-
At the end of each section are Multiple-Choice questions for tests or quizzes.
Course Description
iii
EASY GRADING—SOLUTION KEY AND STUDENT CHECK-OFF SHEET
Assignment check-off sheets are an easy method of grading and recording. After students check their
work with a solutions key, teacher looks at it. If the assignment is acceptable (correct), the blank below
is initialed by the teacher, the assignment is initialed and returned to the student. Add up the points
earned and compare it to a grading scale. The approximate amount of time to complete sections is given.
FORMATTING — GRADE SUMMARY
DATE ___________________
STUDENT’S NAME ___________________________________CLASS ___________________
LESSON
POINTS
ASSIGNMENTS
Basic MS Word
(2)
1_____ 2_____
Faxes
(4)
1_____ 2_____ 3_____ 4_____
(Approx. 1 1/4 hr.)
(Approx. 1 1/4 hr.)
Memos
(14)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7_____
Business Letters
(24)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____
(Approx. 2 hrs.)
(Approx. 4 hrs.)
7_____ 8_____ 9_____ 10____ 11____ 12____
Proofreader’s Marks
(Approx. 1 hrs.)
(5)
1_____ 2_____ 3_____ 4_____ 5_____
Tables
(16)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7_____ 8_____
Business Reports
(14)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7_____
(Approx. 3 hrs.)
(Approx. 5 hrs.)
Simple Mail Merge
(8)
1_____ 2_____ 3_____ 4_____
Itineraries
(8)
1_____ 2_____ 3_____ 4_____
(Approx. 1 3/4 hrs.)
(Approx 1 hrs.)
Agendas, Minutes,
News Releases
(Approx 2 hrs.)
(14)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7_____
Outlines
(8)
1_____ 2_____ 3_____ 4_____
Using E-Mail
(8)
1_____ 2_____ 3_____ 4_____
Job Search Skills
(16)
1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7_____ 8_____
(Approx 1 hr.)
(Approx. 1 1/2 hrs.)
(Approx 3 hr.)
TOTAL POINTS
142
APPROXIMATELY 27-30 HOURS
Course Description
Possible Grading Scale (if all 142 points assigned):
90%
127—142 = A
80%
113—126 = B
70%
99—112 = C
60%
85—98
=D
iv
CONTENTS
BASIC MS WORD 2016 CONCEPTS
Objectives ……………………………………………. BWD 2
Starting MS Word …………………………………. BWD 2
Maximizing the Screen ………………………….. BWD 3
Saving a Document ……………………………….. BWD 3
Close MS Word…………………………………….. BWD 5
Opening a Saved Document……………………. BWD 5
Changing Font Styles and Sizes ………………. BWD 8
What Font Size Numbers Mean ………………. BWD 9
Using the Backspace or the Delete key…….BWD 10
Bold, Italicize, and Underline Text ………….. BWD 10
Entering Name & Assignment in Header …BWD 11
Basics of MS Word 2016 Questions ………..BWD 13
Enter Name & Assignment in Header ……….. PBL 6
Spell Check Your Document ……………………. PBL 6
Create folder in Save As dialog box ………….. PBL 7
Create a Business Letter ………………………….. PBL 8
Advanced Letter Features List………………… PBL 11
Two-Page Business Letters ……………………. PBL 12
Numbering Paragraphs ………………………….. PBL 13
Bulleting Paragraphs …………………………….. PBL 14
Using the Internet to Obtain and use
an MS Letterhead Template ……………… PBL 15
Learn USPS State/Possession Abbrev. …….. PBL 19
Personal & Business Letter Questions …….. PBL 21
PROOFREADERS’ MARKS
FAX APPLICATIONS
Objectives ……………………………………………….. FA 2
Use a Business Fax Template …………………….. FA 3
Save a & Use a Preferred Fax Template ………. FA 4
Delete a Created Fax Template …………………… FA 5
Fax Applications Questions ………………………. FA 7
CREATING MEMORANDUMS
Objectives ………………………………………………. CM 2
Set Line Spacing ……………………………………… CM 3
Show Vertical & Horizontal Rulers …………………. CM 3
Set Tab on Horizontal Ruler …………………………… CM 4
Set Font Styles & Sizes …………………………….. CM 4
Author’s Initials & Enclosure Notations……… CM 5
Key the Heading of a Memo ……………………… CM 5
Key the Body of the Memo ……………………….. CM 5
Spell Check Memo …………………………………… CM 6
Numbering Paragraphs in Body ………………………. CM 9
Creating a Memo Using a Wizard ……………. CM 10
Memorandum Questions …………………………. CM 12
PERSONAL & BUSINESS LETTERS
Objectives ……………………………………………… PBL 2
General Guidelines…………………………………..PBL 3
Set Line Spacing …………………………………….. PBL 4
Show Vertical and Horizontal Rulers ………… PBL 4
Create Block Style Personal Letter ……………. PBL 5
Contents
Objectives ………………………………………………. PM 2
Commonly Used Proofreader’s Marks ……….. PM 3
Proofreading Assignments ……………………….. PM 4
Proofreading Questions …………………………….. PM 7
CREATING & USING TABLES
Objectives ……………………………………………….. TA 2
Set Line Spacing to Double Spacing ………….. TA 2
Type Table Heading, Bold & Center …………… TA 3
Create a Table with 2 Columns & 8 Rows …… TA 4
Enter data into cells …………………………………… TA 4
Use AutoFit to Reduce the Size of Columns .. TA 4
Center the Table Horizontally …………………….. TA 5
Center the Table Vertically on the Page ………. TA 5
Adjust Amount of Space Between Columns .. TA 5
Remove Gridlines ……………………………………. TA 6
Center Titles and Subtitles …………………………. TA 9
Use AutoFormat ……………………………………….. TA 9
Right Align Numbered Amounts ………………. TA 11
Right Align Columnar Headings ………………. TA 11
5-Col. Table with Centered Titles and
Decimal Centered Amounts …………………. TA 12
Change Column Widths ………………………………… TA 14
Change Tab Setting on Ruler to Decimal Tab ….. TA 14
Create Block letter with AutoFormat Table ……… TA 18
Tables Questions …………………………………….. TA 20
v
CONTENTS
BOUND & UNBOUND REPORTS
Objectives ……………………………………………. RPTS 2
Create an Unbound Report FBLA-PBL
Competition Format ………………………….. RPTS 3
Set Automatic 5-Space Para Indention …….. RPTS 5
Create a Superscript Number ………………….. RPTS 6
Using Bullets/Numbers ………………………….. RPTS 7
Adding Page Numbers ……………………………… RPTS 9
Create a News Release …………………………. AMN 12
Agendas, Minutes, News Releases Questions . AMN 15
CREATING FLYERS
Objectives ……………………………………………………. CF 2
Display Formatting Marks …………………………. CF 3
Apply Text Effects ……………………………………. CF 4
Use Format Painter to Add Final Formatting… RPTS 11 Shade a Paragraph…………………………………….. CF 4
Using Endnotes …………………………………… RPTS 12 Change Font Sizes ……………………………………. CF 5
Create the References Page…………………….. RPTS 13 Bullet a List …………………………………………….. CF 5
Editing a Header …………………………………. RPTS 18 Undo and Redo ………………………………………… CF 5
Create a Table of Contents ……………………. RPTS 26 Insert Clip Art from Online Pictures …………… CF 6
Report Questions …………………………………. RPTS 27 Format with Larger Font Sizes, Italics,
Bullets, and Shading …………………………….. CF 8
Add Special Effects to Clip Art ………………….. CF 9
SIMPLE MAIL MERGE
Add a Page Border ………………………………….. CF 10
Objectives ……………………………………………… MM 2 Creating Flyers Questions………………………… CF 11
Using the Mail Merge Wizard ………………….. MM 3
Create an Address List …………………………….. MM 4
Save an Address List ……………………………….. MM 4
Edit Errors on Letters to be Merged …………. MM 7 OUTLINES
Using a Template Letter with Mail
Objectives ……………………………………………….. OL 2
Merge Wizard ……………………………………. MM 7 Creating an Outline…………………………………… OL 3
Create the Letter to be Merged …………………. MM 7 Get Ruler, Set Tabs on Ruler ……………………… OL 3
Print Merged Letters from Address List …….. MM 9 Outline with Right Aligned Roman Numerals OL 7
Create Letterhead and Use Mail
Outlines Questions …………………………………… OL 9
Merge Wizard………………………………………… MM 9
Mail Merge Questions ………………………………. MM 12
JOB SEARCH SKILLS
ITINERARIES
Objectives ………………………………………………… IT 2
Create an Itinerary……………………………………… IT 3
Set Tab and Second Line Indent ………………….. IT 3
Itineraries Questions ………………………………….. IT 7
Objectives ………………………………………………..JSS 2
Networking ………………………………………………JSS 3
Best Web Sites for Job Search…………………….JSS 3
Scannable Resumes …………………………………..JSS 4
Cover Letters ……………………………………………JSS 9
The Interview…………………………………………. JSS 11
References Sheet ……………………………………. JSS 12
The After-Interview Follow-Up Letter ………. JSS 14
AGENDAS, MINUTES & NEWS RELEASES
Create an Agenda for a Meeting ……………….AMN 3
Create Minutes of a Meeting…………………….AMN 7 Last Advice: Consider Why People Don’t
Get Hired ………………………………………….. JSS-15
Use Page Break ………………………………………AMN 9
Insert Page Number and Identification ………AMN 9 Job Search Skills Questions ………………………. JSS-16
Contents
vi
Special Features of EPC Keyboarding & Ten Key Courses:
HTML5—HTML5 works on computers and tablets. Students can learn anytime, anywhere
(classroom, lab, or home). Student progress and grades can be viewed over the Internet by the
teacher—no papers to handle, grade, or turn in. Software is hosted on Ellsworth Publishing Co.
(EPC) servers. Data is saved on our servers. No EPC software to install or maintain.
UNIQUE KEYBOARDING FEATURES—
•
•
•
•
•
Select one or two spaces after a period at the end of a sentence and [ :, !, and ?].
Turn off the timing area on the screen to prevent students from looking at their fingers or
the screen. If they take their eyes off the copy, they will lose their place.
Turn off the Backspace key completely or just for selected timings.
Internal message manager to send and receive messages to one or all students.
Certificates are available to print for students that meet course competencies.
FLEXIBILITY—Course standards can be changed/customized for individualized learning or
course length/time needs. Make the course fit your needs, not the other way around.
POWERPOINT COURSE DEMONSTRATIONS—Step-by-step tutorials are available on our
website at www.EllsworthPublishing.com.
PROGRESS REPORTS—Show the best scores that meet the accuracy standard entered in the
Setup. Progress Reports are viewed on the student side and by the teacher in the Teacher
Manager—nothing needs to be printed!
GRADE REPORTS (Mid-Term & Final)—The average keystrokes per hour (KSPH) for Ten
Key and the average words per minute (WPM) for keyboarding in each lesson as shown on the
Progress Report is automatically averaged to calculate an overall course average. The course
average is compared to the grading scale entered in the Setup and a grade is assigned on the
Grade Report. Lessons and lines can be practiced again to try to raise the final grade. Grade
Reports are viewed on the student side and by the teacher in the Teacher Manager—nothing
needs to be printed!
INSTANT FEEDBACK—All exercises are timed; speed and accuracy are reported after each
timing.
COMPETENCY BASED—The instructor’s grading scale is entered in the Setup. The grade for
an “A” should be the goal for each timing exercise—students practice each exercise until they
reach their goal before going on to the next one.
SELF-PACED—Students can go at their own pace (within the daily or weekly parameters set
by the instructor).
SECURITY—The name, ID#, and scores are permanently recorded within each student’s file
for security reasons. Students can’t change the name or exchange scores.
SPECIAL ADAPTATION FOR BUSY (NOISY) CLASSROOMS OR HEARING IMPAIRED
STUDENTS—All exercises are timed. A special end-of-timing red alert on the monitor silently
notifies students that the timer has run out of time.
Contents
vii
About the Author:
Barbara G. Ellsworth taught at Mesa Community College for 46 years before retiring. For many
years Mrs. Ellsworth taught Business Machines. During that time she wrote and published over 42
workbooks for various Ten-Key and calculating machines. Mrs. Ellsworth currently has written and
published five textbooks with computer programs—Ten Key Mastery, Keyboard Mastery, Keyboard
Short Course, Skillbuilding Mastery, and Keyboarding For Kids (Grades 1-6), and the textbooks Nuts
‘n Bolts of Formatting and Introduction to Microsoft Applications. Her products are found at all
educational levels—K-12, College/Adult, Job Corps., as well as in government institutions and
commercial businesses.
Online demonstration videos that completely explain the Teacher Manager, courses, course
descriptions, downloads, current syllabi, and other online course information can be seen at:
www.KeyboardingOnline.com
Other Courses:
TEN KEY MASTERY — To teach the numeric keypad with speed and accuracy. Course
includes three actual employment tests for students to practice. To achieve employment
standards, it is recommended to be a quarter or semester course. (Approx. 20-25 hours)
KEYBOARD MASTERY — To teach the alpha/numeric keyboard to beginners and to those
who haven’t typed in a long time and have rusty skills. The course contains 15-second to 5minute timings. This course can be customized for either a semester or a quarter course.
(Approx. 50-60 hours)
KEYBOARD SHORT COURSE — A shortened version of KEYBOARD MASTERY. It
covers the alphabetic and punctuation keys, with optional numeric or symbol keys. The course
contains mainly 15-second timings that push for speed and accuracy and includes 30-second, 1and 2-minute timings. Created lessons may be used for longer timings, spelling lists, etc. This
course is excellent for beginners and experienced typists who need to raise their skills quickly.
(Approx. 27+ hours)
SKILLBUILDING MASTERY — Advanced Keyboarding. Covers alpha and numeric/symbol
keys with 15-second to 5-minute timings designed to bring students to employable levels of
speed and accuracy. It is recommended that students type by touch approximately 32-35 wpm
before taking this course. (Approx. 60-65 hours)
KEYBOARDING FOR KIDS — For Grades 1 – 6. Teaches keyboarding correctly to children
at a time when they are exposed to computers and helps prevent the formation of bad
keyboarding habits. The short timings and turning off the timing screen help keep students’ eyes
on the copy. Students are rewarded with graphics of praise when they meet their goal.
INTRODUCTION TO MICROSOFT APPLICATIONS —Introduction to the current
versions of Publisher, Excel, Access, and PowerPoint.
Contents
viii
MS Word
Basic Word Concepts
Basic MS Word Concepts
© 1992-2016 Ellsworth Publishing Co.
www.EllsworthPublishing.com
BWD 1
BASIC MS WORD CONCEPTS
This section contains some very basic MS Word information that will help you complete the
assignments in this book. Assignment #1 will be to print the document you open and use in this
unit. This unit uses the current Windows 10 operating system.
Objectives
When you complete this unit, y …
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